The Job

• Perform duties pertaining to the daily operation of the records management function, including but not limited to creation and maintenance of physical and electronic records, corporate archives, etc.
• Assist in the daily operation of records management function to ensure records integrity and easy records retrieval.
• Coordinate and support on managing records in EDMS/ERKS, and ensuring proper records classification, taxonomy, retention rules, etc.
• Assist in coordinating and supporting in the organizational and departmental records management projects/initiatives, in particular the implementation of ERKS project.
• Compile and maintain records register for ensuring compliance with the records management policies and procedures.
• Provide independent support service in the safe custody of corporate vital documents to ensure that the corporate vital records are properly maintained.
• Provide training to colleagues on various records management practices in EDMS/ERKS.
• Compile operational statistics for data analysis for records management function.
• Provide other general support as directed including but not limited to records digitization, records indexing, etc.
• Compile operational statistics for the records management function.
• Perform other ad hoc assignments as required.

The Person

• Degree holder with at least 3-5 years’ experience in records management or information management or equivalent with demonstrated knowledge of electronic records and information management process in a sizeable organization.
• Sound knowledge in records management or information management and related practices is preferred.
• Strong knowledge of data processes and information systems.
• Good knowledge or experience in Electronic Document Management System or Electronic Recordkeeping System or equivalent
• Good research skills and ability to interpret analytical data.
• Proficient in using MS Office (Word, Excel & PowerPoint), CapturePro and BI Reporting.
• Good command of written and spoken English and Chinese.
• Strong interpersonal and communication skills and be attentive to details.
• A good team player and proactive.
• Ability to work under minimal supervision.
• Less experience will be considered as Administration Officer.